Meeting progress dashboard

Track meeting coverage, task volume, and Jira publishing progress.

This view keeps the main page lightweight while giving you one place to see what has been processed, what is ready, what is published, and what still needs follow-up.

Meeting coverage

100%

6 of 6 meetings have action items.

Jira publishing progress

42%

13 of 31 tasks are already in Jira.

Meeting status

Completed: 6Processing: 0Failed: 0

0 meetings still have no extracted tasks.

Task pipeline

Ready: 18Remaining: 18Failed: 0

1 meetings have every task published.

Meetings processed

All stored meetings across document and video workflows.

Total tasks

All extracted and manually added tasks.

Published to Jira

Tasks with a Jira issue already created or linked.

Still to do

Tasks that still need Jira publishing or follow-up.

Meeting-by-meeting progress

Review each meeting’s action-item volume and how much of it has made it into Jira.

Meeting HR Tool launch of V01-20260319_110909-Meeting Recording

Created Mar 24, 2026 · Updated Mar 24, 2026

completed

Jira progress0%

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12th March Meet with IGF

Created Mar 17, 2026 · Updated Mar 17, 2026

completed

Jira progress100%

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Data Fields - EMS-20260312_100344-Meeting Recording

Created Mar 17, 2026 · Updated Mar 17, 2026

completed

Jira progress0%

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Data Fields - EMS-20260312_100344-Meeting Recording

Created Mar 13, 2026 · Updated Mar 13, 2026

completed

Jira progress0%

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Call with Digital-20260310_113252-Meeting Recording

Created Mar 12, 2026 · Updated Mar 13, 2026

completed

Jira progress40%

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Call with Digital-20260310_113252-Meeting Recording

Created Mar 12, 2026 · Updated Mar 12, 2026

completed

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Exact Jira description view

Shows the exact text format sent to Jira, in one box per task.

Meeting HR Tool launch of V01-20260319_110909-Meeting Recording

5 tasks

completed

Task 1: Remove monthly total hours summary box from the working hours

Open task

Remove monthly total hours summary box from the working hours user interface.

References:
- Transcript line 13: It's from your perspective as a user, it's a very simple tool. You have on the left the sidebar where you can see the working hours. That's what you have now, which is basically a calendar view. These boxes on the top, you might read them or not. It's like some summaries, monthly, total hours.year-to-date hours and the last three month hours. You can use it a lot. You can obviously...
- Transcript line 153: Yeah. So this is actually everything from a user staff perspective in terms of working hours. Now let's go to holiday request. We have put in there, if you go scroll down a bit, first of all.

Transcript line 13 Transcript line 153

Task 2: Not yet. I will cheque if Antony did.

Open task

Not yet. I will cheque if Antony did.

References:
- Transcript line 241: Not yet. I will cheque if Antony did.
- Transcript line 59: Sorry, I think Antony has decided that we are not going to change. So we will do that as we call the simplified recording. So in principle, we are not going to update anything. Like it will be the standard time that Wolfram has input. And

Transcript line 241 Transcript line 59

Task 3: Should not be deducted from the holidays

Open task

Should not be deducted from the holidays, number of days. Yeah.

References:
- Transcript line 443: Should not be deducted from the holidays, number of days. Yeah.
- Transcript line 1081: Yeah, yeah, we are overwriting, like editing, changing from the default to the individual number of holidays, for instance.

Transcript line 443 Transcript line 1081

Task 4: This will always trigger a request.Right.

Open task

This will always trigger a request.Right.

References:
- Transcript line 605: This will always trigger a request.Right.
- Transcript line 377: So it's not only holiday requests here, it's more general thing that this tool. And also we have to make sure that illness of course is not counted against your leave times.So I guess we leave the first three lines, vacation leave, previous carryover, but not as a leave type for the user, but we will have it in the system, right?

Transcript line 605 Transcript line 377

Task 5: Nothing strange in spam.Chunk.So, we will cheque that.For

Open task

Nothing strange in spam.Chunk.So, we will cheque that.For whatever reasons.

References:
- Transcript line 829: Nothing strange in spam.Chunk.So, we will cheque that.For whatever reasons.
- Transcript line 39: March also has the same dates in it. And you can obviously edit this one of today, for example. If you click on edit, you can click in there, you can change all the times there. Right. You can also put some note.For whatever reason, you might want to put a note there, like when you left early, you can write whatever, my cat, my cat was ill, whatever, and you can save that. And this will then of course be displayed for you, and it also will all be calculated so we know that at the end of the week, you should have your...

Transcript line 829 Transcript line 39

12th March Meet with IGF

11 tasks

completed

Task 1: Develop Simplified On-Site Registration Form for Caddies

Open task

Create a streamlined registration form for caddies capturing basic information such as name and phone number and including a digital agreement to IGF regulations with a simple signature capture.

References:
- Transcript line 6: Caddies will also need to register... simpler version... confirm obviously like first name, last name, their phone number.
- Transcript line 1: Caddy registration will use a simplified form including agreement to IGF regulations, with no legal signature required.

Suggested assignee: Development team handling registration forms

Transcript line 6 Transcript line 1

Task 2: Establish Staff and ITO On-Site Registration Page

Open task

Set up a dedicated on-site registration page for staff and ITOs to confirm their contact information including emergency contacts and digitally agree to regulations with signature capture.

References:
- Transcript line 26: For all of our staff and itos, we also have a registration sort of a formal ISH registration on site.
- Transcript line 1: Staff and ITOs will register on-site similarly, confirming emergency contacts and agreeing to regulations digitally.

Suggested assignee: Wolfram Klug

Transcript line 26 Transcript line 1

Task 3: Design Real-Time Operations Dashboard

Open task

Create a real-time information dashboard for office use displaying arrival flight statuses, daily meetings schedule, and key event data to reduce reliance on printed materials and improve operational awareness.

References:
- Transcript line 20: Screens hanging on the walls for real-time information like arrival at the airport, meetings of the day.
- Transcript line 1: Proposals for real-time dashboards and improvements to team contact collection and expense management were also reviewed.

Transcript line 20 Transcript line 1

Task 4: Schedule a separate meeting with Alessandro

Open task

Schedule a separate meeting with Alessandro to discuss and plan Games time operations, including transport and accommodation processes.

References:
- Transcript line 1417: Speaker 2 53:41And then the games time.The Games time operations part with Alessandro.
- Transcript line 625: Speaker 2 23:45But we have like an excel sheet, you know, with the games time schedule recorders, which has all the kind of daily run sheet, nearly of the meetings and the times of the first tee.
- Notes line 81: Schedule a separate meeting with Alessandro to discuss and plan Games time operations, including transport and accommodation processes. (Speaker 2)
- Notes line 71: Planned Follow-Up Sessions: The team will organize dedicated meetings with Andrew for on-site registration details and with Alessandro for games-time transport and accommodation operations, ensuring all stakeholders are involved in finalizing procedures.

Suggested assignee: Jenniferobrien

Transcript line 1417 Transcript line 625 Notes line 81 Notes line 71

Task 5: Create athlete on-site registration form with caddy

Open task

Create athlete on-site registration form with caddy, accommodation, and distribution fields.

References:
- Transcript line 211: So we will, we will create, we will create a simpler form for Cadis. Then you can have a look and when we simulate everything you can tell us what other fields you need. So Cadis will not be registered. We might only have a name through the R&R of the athlete itself.
- Transcript line 113: Yeah, yeah. So on this, so just to understand the the workflow, you're you will be in the office. The athlete will come maybe with his manager or alone or with his caddy, say, hey, I'm Peter.
- Notes line 9: Required Registration Data: The team agreed that athletes must confirm their caddy's name, provide their accommodation location, and verify details such as receipt of the yardage book, headshot, athlete gift, and pin flag. These items are tracked via tick boxes on the registration interface.

Suggested assignee: Wolfram Klug

Transcript line 211 Transcript line 113 Notes line 9

Task 6: Add pronunciation completion tracking to the on-site

Open task

Add pronunciation completion tracking to the on-site registration workflow.

References:
- Transcript line 157: Speaker 1 5:43It's on site registration, registration, athletes on site registration.
- Transcript line 245: Speaker 1 8:37You know the onsite registration for caddies, let's see.
- Notes line 13: Audio Pronunciation Collection: The group discussed the collection of audio files for name pronunciation, noting that this is handled through IOC mechanisms and not their own system, but they may include a tick box to confirm completion.

Suggested assignee: Wolfram Klug

Transcript line 157 Transcript line 245 Notes line 13

Task 7: Display real-time arrivals and daily meeting schedules on office

Open task

Display real-time arrivals and daily meeting schedules on office screens.

References:
- Transcript line 543: And I still have in mind this idea. I think we talked about it yet, and if I remember well, you were not really in favour, but I still can see some screens hanging on the walls for some.Important like real-time information, like for example arrival at the airport, you know, so you have a list of who's arriving now at the airport.And that we are making sure that the pickup is organised or if there's a problem or or delay and and these kind of things, but you can keep this in mind also.
- Transcript line 625: Speaker 2 23:45But we have like an excel sheet, you know, with the games time schedule recorders, which has all the kind of daily run sheet, nearly of the meetings and the times of the first tee.
- Notes line 49: Real-Time Arrival and Meeting Information: The group considered implementing screens in the office to display real-time arrival data and daily meeting schedules, aiming to reduce reliance on printed materials and improve operational awareness.
- Notes line 47: Digital, Speaker 2, Speaker 1, and Sandra explored the idea of using dashboards and screens to display real-time information such as arrivals, meetings, and key events for staff reference.

Suggested assignee: Wolfram Klug

Transcript line 543 Transcript line 625 Notes line 49 Notes line 47

Task 8: Pre-fill team member data in EMS and support confirmation

Open task

Pre-fill team member data in EMS and support confirmation of team leaders.

References:
- Transcript line 1161: OK, they can simply say confirm it's the same four people and if they want to change one or two or three, four of them, they can change it. Obviously then again, once once the NOC and NF have filled that, they need to agree on the same team members for men and women, right?
- Transcript line 1377: Yeah, right. That's true. Yeah, yeah, yeah. Anyway, they will have a profile they can use to to log in and to provide the team members and the leaders. Yeah. So we're taking note that you would like to start with this end of the year.
- Notes line 55: Pre-Filling and Confirmation Process: The EMS will pre-fill team member data from previous events, allowing organizations to confirm or update their teams, with a requirement for both NOC and NF to agree on team leaders.

Suggested assignee: Sayana

Transcript line 1161 Transcript line 1377 Notes line 55

Task 9: Send automated reminder emails with login details and support

Open task

Send automated reminder emails with login details and support password resets in EMS.

References:
- Transcript line 1107: No.I think, I think there, I think there we we definitely can help with this because instead of sending her papers and emails, everyone is responsible to log in to his profile.
- Transcript line 1183: So we had again, we had like an overview page where you saw a table of each NF and NOC and the status. Have they provided 123 or four names? Have they also agreed with the other organization on the team leader?You know, you see it's like a dashboard. Again, you see yes, they have or haven't. If they haven't, you can click a button to send them a reminder e-mail. And that's that was it, basically.
- Notes line 57: Reminder and Access Improvements: The system will send automated reminder emails, including login details, and allow users to reset passwords, addressing previous inefficiencies in the follow-up process.

Suggested assignee: Wolfram Klug

Transcript line 1107 Transcript line 1183 Notes line 57

Task 10: Create a dashboard feature to monitor registration progress an

Open task

Create a dashboard feature to monitor registration progress and distribution of items like yardage books and gifts.

References:
- Transcript line 443: Yeah, yeah, better, better. So we create a like a what we call it, a quick, quick list or dashboard list for for exactly that one purpose, yeah.
- Transcript line 21: Speaker 1 0:28Typically and add it's more us needing to take a few boxes just to make sure that they received their yardage book, that they got their headshot taken like it's just three or 4.

Suggested assignee: Wolfram Klug

Transcript line 443 Transcript line 21

Task 11: Coordinate with organizing committee and Alessandro to create a

Open task

Coordinate with organizing committee and Alessandro to create a workflow and interface for managing arrival and departure changes with alerts.

References:
- Transcript line 955: Speaker 2 35:49You know, with the organising committee, because they are responsible for, for example, the Office of Departures and then on the accommodation side, he'll need to be sort of on top of all the changes.
- Transcript line 895: Speaker 2 33:07Yeah. I mean, we'd have to agree with them on that because that would be 'cause. They're they're own arrivals and departure system. And so they're relying on us to update that with our data.
- Notes line 37: Speaker 2, Speaker 1, Digital, and Sandra reviewed the workflow for managing arrivals, departures, and accommodation, emphasizing the need for up-to-date data and coordination with the organizing committee.
- Notes line 39: Arrivals and Departures Data Management: Arrival and departure details are collected in a template and provided to the organizing committee, with any changes communicated promptly to ensure accurate transport and accommodation arrangements.

Suggested assignee: Wolfram Klug

Transcript line 955 Transcript line 895 Notes line 37 Notes line 39

Data Fields - EMS-20260312_100344-Meeting Recording

3 tasks

completed

Task 1: Develop On-Site Registration Interface

Open task

Create a user-friendly on-site registration page for athletes and caddies including confirmation of caddy name, accommodation details, tick boxes for distribution of yardage books, headshots, gifts, along with simple digital signature capture.

References:
- Transcript line 1: They need to confirm the name of their caddy... add it's more us needing to take a few boxes just to make sure that they received their yardage book, that they got their headshot taken
- Transcript line 50: Signature doesn't have to be as legally or DocuSign style. It's just a signature on the screen, right in a field.
- Transcript line 1: On-Site Athlete and Caddy Registration Workflow including required data fields, tick boxes, signature collection.
- Transcript line 52: Caddies will complete a simplified registration form, confirming basic information and agreeing to IGF regulations on-site.

Suggested assignee: Development Team lead or Product Manager coordinating with UI designers and event operations

Transcript line 1 Transcript line 50 Transcript line 1 Transcript line 52

Task 2: Schedule a separate meeting with Alessandro

Open task

Schedule a separate meeting with Alessandro to discuss and plan Games time operations, including transport and accommodation processes.

References:
- Transcript line 1417: Speaker 2 53:41And then the games time.The Games time operations part with Alessandro.
- Transcript line 625: Speaker 2 23:45But we have like an excel sheet, you know, with the games time schedule recorders, which has all the kind of daily run sheet, nearly of the meetings and the times of the first tee.
- Notes line 81: Schedule a separate meeting with Alessandro to discuss and plan Games time operations, including transport and accommodation processes. (Speaker 2)
- Notes line 71: Planned Follow-Up Sessions: The team will organize dedicated meetings with Andrew for on-site registration details and with Alessandro for games-time transport and accommodation operations, ensuring all stakeholders are involved in finalizing procedures.

Suggested assignee: Speaker 2

Transcript line 1417 Transcript line 625 Notes line 81 Notes line 71

Task 3: Schedule follow-up meetings with Andrew for on-site registration

Open task

Schedule follow-up meetings with Andrew for on-site registration workflow finalization and with Alessandro for games-time operations planning.

References:
- Transcript line 625: Speaker 2 23:45But we have like an excel sheet, you know, with the games time schedule recorders, which has all the kind of daily run sheet, nearly of the meetings and the times of the first tee.
- Transcript line 1413: Speaker 2 53:31No, I think so. In terms of follow up then, we probably should have another meeting just on the on site registration part with Andrew.
- Notes line 69: Speaker 2, Digital, and Sandra agreed to schedule follow-up meetings focused on on-site registration with Andrew and games-time operations with Alessandro to finalize workflows and responsibilities.
- Notes line 71: Planned Follow-Up Sessions: The team will organize dedicated meetings with Andrew for on-site registration details and with Alessandro for games-time transport and accommodation operations, ensuring all stakeholders are involved in finalizing procedures.

Transcript line 625 Transcript line 1413 Notes line 69 Notes line 71

Data Fields - EMS-20260312_100344-Meeting Recording

2 tasks

completed

Task 1: Develop On-Site Athlete Registration Page

Open task

Create a user-friendly registration interface for athletes to confirm their data, caddy name, accommodation, receipt of items, and provide an on-screen signature.

References:
- Transcript line 1: They need to confirm the name of their caddy... add it's more us needing to take a few boxes just to make sure that they received their yardage book, that they got their headshot taken like it's just three or 4.
- Transcript line 4: You will open this page on the notepad where you can read some of the information that you already provided. You will have a look. You can change the data if it's wrong.

Suggested assignee: Development team to build athlete registration UI

Transcript line 1 Transcript line 4

Task 2: Schedule Games-Time Operations Planning Meeting

Open task

Arrange a meeting with Alessandro and relevant stakeholders to plan games-time operations, focusing on transport, accommodation management, and incident handling workflows.

References:
- Transcript line 53: Schedule a separate meeting with Alessandro to discuss and plan Games time operations, including transport and accommodation.

Suggested assignee: Project coordinator or team lead

Transcript line 53

Call with Digital-20260310_113252-Meeting Recording

5 tasks

completed

Task 1: Clean up the 'same names' tab in the Google Docssss

Open task

Clean up the 'same names' tab in the Google Doc to clarify which entries require review and ensure only relevant duplicates are listed for further checking.

References:
- Transcript line 41: same player or something, true or false. And so, which is like the first 32 is true, but then further down where it has false, it seemed that there might be some other duplicates. Like we just happened to see that like some, there were names which are similar but not quite the same or...
- Transcript line 13: Yeah, so I just quickly met with Louise this morning on that list that was to be reviewed, you know, the possible duplicates. So the first point that she made, which was very interesting, is that some of the players where you have them playing for two different countries,
- Notes line 51: Duplicate Player Review: Clean up the 'same names' tab in the Google Doc to clarify which entries require review and ensure only relevant duplicates are listed for further checking. (Digital)
- Notes line 11: Clarification of Tabs and Logic: Digital clarified that only the 'same names' tab requires attention, as the 'different names' tab contains entries incorrectly flagged by the system's fuzzy logic, which do not need further review.

Suggested assignee: Aryan Rusia

Transcript line 41 Transcript line 13 Notes line 51 Notes line 11

Task 2: Compile staff table with staff names, standard working days

Open task

Compile and send a table with staff names, standard working days, and working hours, along with a list of all holiday requests and special holiday rules, to enable system configuration and data pre-filling from 1st January.

References:
- Transcript line 269: Yeah, yeah, okay. So do you need me or Rachele to put together like a table with the staff names and our standard working hours? That's what you need, right? Yes.
- Transcript line 293: I was just gonna say that we have some sort of special rules in our staff handbook about holidays and...
- Notes line 53: Staff Portal Configuration: Compile and send a table with staff names, standard working days, and working hours, along with a list of all holiday requests and special holiday rules, to enable system configuration and data pre-filling from 1st January. (Jennifer)
- Notes line 23: Data Pre-Filling and Configuration: They agreed to pre-fill staff data from 1st January, with Digital explaining the need to configure working days and hours for each user, and Jennifer offering to provide a table with staff names and standard hours.

Suggested assignee: Aryan Rusia

Transcript line 269 Transcript line 293 Notes line 53 Notes line 23

Task 3: Coordinate with Rachele to conduct testing of the staff portal

Open task

Coordinate with Rachele to conduct testing of the staff portal on the test platform before sharing it with all staff members.

References:
- Transcript line 321: Yeah.Okay, and like do Rachele and I need to do a little bit of testing before we share with everyone, maybe, no? We should.
- Transcript line 205: Then I spoke to Rachele about the, what are we calling it now?Staff portal, staff portal. Our staff portal. And she's a, she wants me to review the proposal, the updated one I think you sent her. So anyway, basically she's just in the middle of all this finance stuff at the moment. So once she's had a chance, then I'll review it and then we can get that all.
- Notes line 55: Staff Portal Testing Preparation: Coordinate with Rachele to conduct testing of the staff portal on the test platform before sharing it with all staff members. (Jennifer)
- Notes line 17: Staff Portal Review and Implementation: Jennifer and Digital reviewed the updated staff portal, discussed its features, agreed on the need to pre-fill data from the start of the year, and outlined the configuration and testing steps, with Rachele to review the proposal once available.

Suggested assignee: Jennifer

Transcript line 321 Transcript line 205 Notes line 55 Notes line 17

Task 4: Provide access to the directory for the learning platform

Open task

Send the link and provide access to the directory set up for the learning platform to Digital, and ensure Stewart is informed to configure additional permissions as needed.

References:
- Transcript line 453: Oh yeah, I'll send you the, I set it up, but I'll send you the link. I need to give you access to it basically, right? In fact.
- Transcript line 459: And, and, and I will then tell Stewart that he has to configure something there in terms of permission additional permissions.
- Notes line 57: Directory Access for Learning Platform: Send the link and provide access to the directory set up for the learning platform to Digital, and ensure Stewart is informed to configure additional permissions as needed. (Jennifer)
- Notes line 33: Access and Permissions: Jennifer confirmed she would provide Digital with access to the relevant directories, and Digital noted that Stewart would configure additional permissions as needed.

Suggested assignee: Jennifer

Transcript line 453 Transcript line 459 Notes line 57 Notes line 33

Task 5: Inform Alessandro about the hotel booking

Open task

Inform Alessandro that he can access the hotel booking tool for review, and arrange a 30-minute session with him to confirm the workflow, especially regarding guest handling and notifications for changes in arrival dates.

References:
- Transcript line 491: Yeah? Okay, good. So now I understand. That's good. Okay. And the other point I have for you is I share my screen again.is about the hotel tool for Alessandro.The guys made some really cool progress.Um...So, you can tell Alessandro already if he goes on bookings here.
- Transcript line 651: Right.No.Yep.Correct. Yeah, correct. So the user goes into his profile.changes his arrival times, that triggers a request to adapt the hotel room assignment.
- Notes line 59: Hotel Tool Demonstration and Workflow Confirmation: Inform Alessandro that he can access the hotel booking tool for review, and arrange a 30-minute session with him to confirm the workflow, especially regarding guest handling and notifications for changes in arrival dates. (Jennifer)
- Notes line 37: Hotel Booking Tool Demonstration and Workflow Discussion: Digital demonstrated the new hotel booking tool to Jennifer, explaining its features, integration with arrival and departure data, and discussed workflow scenarios for room assignment changes, with plans to review the workflow with Alessandro.

Suggested assignee: Aryan Rusia

Transcript line 491 Transcript line 651 Notes line 59 Notes line 37

Call with Digital-20260310_113252-Meeting Recording

5 tasks

completed

Task 1: Clean up the 'same names' tab in the Google Doc

Open task

Clean up the 'same names' tab in the Google Doc to clarify which entries require review and ensure only relevant duplicates are listed for further checking.

References:
- Transcript line 41: same player or something, true or false. And so, which is like the first 32 is true, but then further down where it has false, it seemed that there might be some other duplicates. Like we just happened to see that like some, there were names which are similar but not quite the same or...
- Transcript line 13: Yeah, so I just quickly met with Louise this morning on that list that was to be reviewed, you know, the possible duplicates. So the first point that she made, which was very interesting, is that some of the players where you have them playing for two different countries,
- Notes line 51: Duplicate Player Review: Clean up the 'same names' tab in the Google Doc to clarify which entries require review and ensure only relevant duplicates are listed for further checking. (Digital)
- Notes line 11: Clarification of Tabs and Logic: Digital clarified that only the 'same names' tab requires attention, as the 'different names' tab contains entries incorrectly flagged by the system's fuzzy logic, which do not need further review.

Suggested assignee: Digital

Transcript line 41 Transcript line 13 Notes line 51 Notes line 11

Task 2: Compile staff table with staff names, standard working days

Open task

Compile and send a table with staff names, standard working days, and working hours, along with a list of all holiday requests and special holiday rules, to enable system configuration and data pre-filling from 1st January.

References:
- Transcript line 269: Yeah, yeah, okay. So do you need me or Rachele to put together like a table with the staff names and our standard working hours? That's what you need, right? Yes.
- Transcript line 293: I was just gonna say that we have some sort of special rules in our staff handbook about holidays and...
- Notes line 53: Staff Portal Configuration: Compile and send a table with staff names, standard working days, and working hours, along with a list of all holiday requests and special holiday rules, to enable system configuration and data pre-filling from 1st January. (Jennifer)
- Notes line 23: Data Pre-Filling and Configuration: They agreed to pre-fill staff data from 1st January, with Digital explaining the need to configure working days and hours for each user, and Jennifer offering to provide a table with staff names and standard hours.

Suggested assignee: Jennifer

Transcript line 269 Transcript line 293 Notes line 53 Notes line 23

Task 3: Coordinate with Rachele to conduct testing of the staff portal

Open task

Coordinate with Rachele to conduct testing of the staff portal on the test platform before sharing it with all staff members.

References:
- Transcript line 321: Yeah.Okay, and like do Rachele and I need to do a little bit of testing before we share with everyone, maybe, no? We should.
- Transcript line 205: Then I spoke to Rachele about the, what are we calling it now?Staff portal, staff portal. Our staff portal. And she's a, she wants me to review the proposal, the updated one I think you sent her. So anyway, basically she's just in the middle of all this finance stuff at the moment. So once she's had a chance, then I'll review it and then we can get that all.
- Notes line 55: Staff Portal Testing Preparation: Coordinate with Rachele to conduct testing of the staff portal on the test platform before sharing it with all staff members. (Jennifer)
- Notes line 17: Staff Portal Review and Implementation: Jennifer and Digital reviewed the updated staff portal, discussed its features, agreed on the need to pre-fill data from the start of the year, and outlined the configuration and testing steps, with Rachele to review the proposal once available.

Suggested assignee: Jennifer

Transcript line 321 Transcript line 205 Notes line 55 Notes line 17

Task 4: Provide access to the directory for the learning platform

Open task

Send the link and provide access to the directory set up for the learning platform to Digital, and ensure Stewart is informed to configure additional permissions as needed.

References:
- Transcript line 453: Oh yeah, I'll send you the, I set it up, but I'll send you the link. I need to give you access to it basically, right? In fact.
- Transcript line 459: And, and, and I will then tell Stewart that he has to configure something there in terms of permission additional permissions.
- Notes line 57: Directory Access for Learning Platform: Send the link and provide access to the directory set up for the learning platform to Digital, and ensure Stewart is informed to configure additional permissions as needed. (Jennifer)
- Notes line 33: Access and Permissions: Jennifer confirmed she would provide Digital with access to the relevant directories, and Digital noted that Stewart would configure additional permissions as needed.

Suggested assignee: Jennifer

Transcript line 453 Transcript line 459 Notes line 57 Notes line 33

Task 5: Inform Alessandro about the hotel booking tool

Open task

Inform Alessandro that he can access the hotel booking tool for review, and arrange a 30-minute session with him to confirm the workflow, especially regarding guest handling and notifications for changes in arrival dates.

References:
- Transcript line 491: Yeah? Okay, good. So now I understand. That's good. Okay. And the other point I have for you is I share my screen again.is about the hotel tool for Alessandro.The guys made some really cool progress.Um...So, you can tell Alessandro already if he goes on bookings here.
- Transcript line 651: Right.No.Yep.Correct. Yeah, correct. So the user goes into his profile.changes his arrival times, that triggers a request to adapt the hotel room assignment.
- Notes line 59: Hotel Tool Demonstration and Workflow Confirmation: Inform Alessandro that he can access the hotel booking tool for review, and arrange a 30-minute session with him to confirm the workflow, especially regarding guest handling and notifications for changes in arrival dates. (Jennifer)
- Notes line 37: Hotel Booking Tool Demonstration and Workflow Discussion: Digital demonstrated the new hotel booking tool to Jennifer, explaining its features, integration with arrival and departure data, and discussed workflow scenarios for room assignment changes, with plans to review the workflow with Alessandro.

Suggested assignee: Jennifer

Transcript line 491 Transcript line 651 Notes line 59 Notes line 37