Workflow steps

1. 1. Organiser finalises text for Athletes' R&R forms, including fields required for GT registration
2. 2. Organiser finalises text for Athletes' R&R forms in case of minors
3. 3. Organiser finalises text for Athletes' R&R forms in case of whereabouts delegation
4. 4. Organiser creates initial list of possible qualifying athletes: 60 plus reserves - from Reallocation Reserve List / Olympic Golf Rankings lists
5. 5. Organiser collects athletes' email addresses for all athletes on the initial list and their agents email address and/or assistant
6. 6. Organiser uploads all athlete names, email addresses and agent email addressses to the database
7. 7. Organiser defines information/text for email to be sent to the athletes with individual link (with instructions)
8. 8. Organiser uploads fields on R&R form on the platform
9. 9. Organiser uploads intro text on the platform with instructions
10. 10. Organiser defines options - minor / whereabouts delegation (tick boxes to select)
11. 11. Organiser sends email with individual link to clients (or generic link ? risk of duplicates?)
12. 12. Athlete fills out R&R form and signs online (if athlete delegates wherabouts, or is a minor, the form is signed accordingly and stored)
13. 13. Athlete can see the status of the R&R signature on the platform (eg if whereabouts is delegated)
14. 14. R&R form is stored with signature (s)
15. 15. Athlete can access the signed R&R form (from link)
16. 16. Organiser extracts reports: completion status (started/not finalised, registered etc.. )
17. 17. Organiser extracts reports: eg scoreboard name
18. 18. Organiser follows up with athletes that have not signed the form yet
19. 19. Organiser finalises text for Caddies' R&R forms with fields required for GT registration
20. 20. Athletes arrive on site at Registration Desk
21. 21. Organiser finds athlete profile online which contains information provided on R&R form
22. 22. Organiser verbally checks information in the profile with the athlete (reading from the online system/ipad)
23. 23. Athletes checks and completes any new data (eg accommodation, new caddie, new cellphone, email used at GT, insurance required.. )
24. 24. Athlete signs to confirm the updated information on the R&R form (online)
25. 25. Athlete receives gift
26. 26. Athlete signs flags
27. 27. Athlete has headshot taken
28. 28. Caddies fill out R&R fields online at the desk
29. 29. Caddies sign R&R form
30. 30. Organiser exports profiles with updated information into xls and sends xls to other staff members as required
31. 31. Organiser sends updated xls report (or link to live report?) with all athletes to IGF staff members

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